Privacy - Integrity - Protection

Privacy Statement

Your privacy is important

This statement outlines the Business Victor Harbor’s policy on how we use and manage personal information provided to or collected by us.

Business Victor Harbor is bound by the Australian Privacy Principles contained in the Commonwealth Privacy Act and is compliant with the Privacy Amendment (Enhancing Privacy Protection) Act 2012.

We may, from time to time, review and update this Privacy Policy to take account of new laws and technology, changes to Business Victor Harbor’s operations and practices and to make sure it remains appropriate to the changing legal environment.

What kind of personal information does Business Victor Harbor collect and how do we collect it?

The type of information the Business Victor Harbor collects and holds includes (but is not limited to) personal information, including sensitive information, about:

  • An individuals’ name, signature, email address, residential and postal address and phone number

Personal Information you provide:

Business Victor Harbor will generally collect personal information held about an individual by way of membership forms, phone calls, meetings, etc.  You do have the right to seek to deal with us anonymously or using a pseudonym, but in almost every circumstance it will not be practicable for us to deal with you or provide any services to you except for the most general responses to general enquiries, unless you identify yourself.

Personal Information provided by other people:

In some circumstances Business Victor Harbor may be provided with personal information about an individual from a third party, for example Business SA.

In relation to employee records:

Under the Privacy Act the Australian Privacy Principles do not apply to an employee record. As a result, this Privacy Policy does not apply to Business Victor Harbor’s treatment of an employee record, where the treatment is directly related to a current or former employment relationship between Business Victor Harbor and employee.

How will Business Victor Harbor use the personal information you provide?

Business Victor Harbor will use personal information it collects from you for the primary purpose of collection, and for such other secondary purposes that are related to the primary purpose of collection and reasonably expected, or to which you have consented.

In relation to direct marketing, Business Victor Harbor will use your personal information for direct marketing where you have provided that information, and you are likely to expect direct marketing: only then you will be sent direct marketing containing an opt out. If we use your personal information obtained from elsewhere we will still send you direct marketing information where you have consented and which will also contain an opt out. We will always obtain your consent to use sensitive information as the basis for any of our direct marketing.

We may use video surveillance for security purposes and the footage will be used only by Business Victor Harbor and by the providers of our security services for security purposes. Surveillance videos are not used by Business Victor Harbor for other purposes and the footage is not publicly available. Surveillance cameras are not located in any bathrooms or change room facilities.

Job applicants, staff members and contractors:

In relation to personal information of job applicants, staff members and contractors, Business Victor Harbor’s primary purpose of collection is to assess and (if successful) to engage the applicant, staff member or contractor, as the case may be.

The purposes for which the Business Victor Harbor uses personal information of job applicants, staff members and contractors include:

  • for insurance purposes;
  • Police Background Checks
  • Reference Checks
  • to satisfy Business Victor Harbor’s legal obligations,

Where Business Victor Harbor receives unsolicited job applications these will usually be dealt with in accordance with the unsolicited personal information requirements of the Privacy Act.


Business Victor Harbor also obtains personal information about volunteers who assist Business Victor Harbor in its functions or conduct associated activities, such as to enable Business Victor Harbor and the volunteers to work together.

Marketing and fundraising:

Business Victor Harbor treats marketing and seeking donations for the future growth and development of the Business Victor Harbor as important.

Personal information held by Business Victor Harbor may be disclosed to an organisation that assists in Business Victor Harbor’s fundraising, for example, Business SA or the City of Victor Harbor.

Who might Business Victor Harbor disclose personal information to?

Business Victor Harbor may disclose personal information, including sensitive information, held about an individual to:

  • government departments;
  • people providing services to Business Victor Harbor, and
  • anyone you authorise Business Victor Harbor to disclose information to.

Sending information overseas:

Business Victor Harbor will not send personal information about an individual outside Australia without:

  • obtaining the consent of the individual (in some cases this consent will be implied); or
  • otherwise complying with the Australian Privacy Principles or other applicable privacy legislation.

We do use overseas providers of IT services including servers and cloud services.

How does Business Victor Harbor treat sensitive information?

In referring to ‘sensitive information’, Business Victor Harbor means:

“information relating to a person’s racial ethnic origin, political opinions, religion, trade union or other professional or trade association membership, sexual preferences or criminal record, that is also personal information; and health information about an individual”.

Sensitive information will be used and disclosed only for the purpose for which it was provided or a directly related secondary purpose, unless you agree otherwise, or the use or disclosure of the sensitive information is allowed by law.

Management and security of personal information

Business Victor Harbor’s volunteers, staff and contractors are required to respect the confidentiality of personal information and the privacy of individuals.

Business Victor Harbor has in place steps to protect the personal information the  Business Victor Harbor holds from misuse, loss, unauthorised access, modification, interference or disclosure by use of various methods including locked storage of paper records and passworded access rights to computerised records.

When you use our website, having your cookies enabled will allow us to maintain the continuity of your browsing session and remember your details when you return. We may also use web beacons, Flash local stored objects and JavaScript. If you adjust your browser settings to block, reject or delete these functions, the webpage may not function in an optimal manner. We may also collect information about your IP address, although this may not identify you

Updating personal information

Business Victor Harbor endeavours to ensure that the personal information it holds is accurate, complete and up-to-date. A person may seek to update their personal information held by us by contacting our Privacy Officer at any time.

The Australian Privacy Principles and the Health Privacy Principles require Business Victor Harbor not to store personal information longer than necessary. In particular, the Health Privacy Principles impose certain obligations about the length of time health records must be stored.

You have the right to check what personal information Business Victor Harbor holds about you.

Under the Commonwealth Privacy Act and the Health Records Act, an individual has the right to obtain access to any personal information which Business Victor Harbor holds about them and to advise the us of any perceived inaccuracy. There are some exceptions to this right set out in the applicable legislation. To make a request to access any information Business Victor Harbor holds about you, please contact the Privacy Officer in writing.

Business Victor Harbor may require you to verify your identity and specify what information you require. Although no fee will be charged for accessing your personal information or making a correction, Business Victor Harbor may charge a fee to retrieve and copy any material. If the information sought is extensive, we will  advise the likely cost in advance.

How long will Business Victor Harbor keep my information?

Under our destruction and de-identification policies, your personal information that is no longer required will be de-identified or destroyed. In many circumstances, however it will be kept for marketing purposes, as you will have consented to that in writing with us.

Enquiries and privacy complaints

If you would like further information about the way Business Victor Harbor manages the personal information it holds, please contact the Privacy Officer. If you have any concerns, complaints or you think there has been a breach of privacy, then also please contact the Privacy Officer who will first deal with you usually over the phone. If we then have not dealt satisfactorily with your concerns we will meet with you to discuss further. If you are not satisfied with our response to your complaint within 30 days from this meeting then you can refer your complaint to the Office of the Australian Information Commissioner via: